Non-Gazetted Staff — Roles & Responsibilities
Admin 2 handles all service matters for Group B and Group C (non-gazetted) staff of IIT Madras — spanning administration, technical services, library, institute maintenance, health services, security, EDP, physical education, attendants, drivers, canteen and horticulture.
Processing of recruitment and appointment for Group B and C positions through direct recruitment and departmental promotion.
Modified Assured Career Progression and Department-specific ACP schemes to ensure timely career advancement.
Annual Performance Appraisal Report coordination for all Group B and C staff across departments.
Internal transfers and postings within the Institute based on administrative requirements and staff requisition.
Leave Travel Concession claims processing and settlement for all eligible Group B & C staff.
Coordination of official Institute events, functions, and VIP visits requiring administrative support.
Administrative staff responsible for managing section operations, documentation, correspondence and coordination across all administrative offices.
Superintendent
Distribution of work among the staff as evenly as possible; training, helping and advising the staff; management and co-ordination of the work; maintenance of order and discipline in the section.
Junior Superintendent
Works under the orders and supervision of the Superintendents and is responsible for the work entrusted to him.
Senior Assistant
Works under the orders and supervision of the Junior Superintendent and is responsible for the work entrusted to him.
Junior Assistant
Ordinarily entrusted with routine work — registration of Dak, Section Diary, File Register, File Movement Register, Indexing and Recording, typing, comparing, dispatch, preparation of arrears and other statements, supervision of correction of reference books and submission of routine and simple drafts.
Technical staff responsible for laboratory operations, workshop fabrication, experimental setups, and maintenance of technical infrastructure across departments.
Technical Superintendent
Workshop in-charge; fabrication of experimental facilities for UG/PG labs; fabrication of instruments on pilot scale for departments and research projects; design and installation of experimental setups; assisting to setup experiments for research scholars.
Junior Technical Superintendent
Responsible for running UG lab, assisting UG/PG students, and creating a safe working environment inside the laboratory.
Senior Technician
Ensures facilities, layout and machinery run at maximum efficiency and output. Manages total preventative maintenance and breakdowns of mechanical, electrical and robotic equipment (including software programming). May include training and assessing other technicians and apprentices.
Junior Technician
AV system maintenance, office automation maintenance, office administrative work and computer maintenance, key duty, leave register / administrative file maintenance, due report, office stationery.
Library staff responsible for acquisition, classification, cataloguing, documentation services, and day-to-day operations of the IIT Madras Central Library.
Library Superintendent
Interacts with the academic community to determine reading material requirements; classifies documents; provides reference and documentation services to faculty, research scholars and students; prepares bibliographies and indexes; acts as liaison between Librarian/Deputy Librarian and staff; attends correspondence for the section.
Junior Library Superintendent
Responsible for running UG lab, assisting UG/PG students, and creating a safe working environment inside the library.
Senior Library Technician
Classifies and catalogues documents; helps in acquiring reading material; provides reference and documentation services; prepares bibliographies and indexes; supervises activities of a unit in the section. Any other duties assigned from time to time.
Junior Library Technician
Shelving of books; preparation & pasting jobs; shifting of books; display of journals. Duties assigned by the Librarian / Deputy Librarian / Assistant Librarian from time to time.
Engineering and maintenance staff responsible for campus infrastructure — civil, electrical and mechanical — ensuring all facilities are operational and well-maintained.
Assistant Engineer
Determines engineering requirements by conducting inspections and analytical tests; analyzing and synthesizing data; maintaining control charts; determining root causes; preparing bid specifications; prepares guidelines describing operational and testing methods and procedures.
Junior Engineer
Works under the direct command and management of an Engineer. Responsible for checking and testing of certain meters in industrial plantation. Must devise, organize and ensure engineering arrangements and revisions.
Senior Technician
Ensures facilities, layout and machinery run at maximum efficiency and output. Manages total preventative maintenance and breakdowns of mechanical, electrical and robotic equipment (including software programming). May include training and assessing other technicians and apprentices.
Junior Technician
Organised and detail-oriented; able to multitask and prioritize using good time management skills; excellent verbal and written communication skills. Works well independently and as part of a team.
Medical and nursing staff providing healthcare services to the IIT Madras campus community through the Institute Hospital.
Assistant Matron / Matron
Appointing and managing ward housekeepers who take day-to-day responsibility for ensuring ward cleanliness. Each Matron is responsible for a different clinical area within the hospital.
Senior Staff Nurse
Works as part of a team to provide a safe, effective and efficient care environment for patients, relatives and carers. Responsible for the assessment, planning, implementation and evaluation of programmes of care without direct supervision from senior staff.
Staff Nurse
First-level professional nurse in the hospital set-up. Provides expert bedside care to patients and executes special technical duties in operation theatres, intensive care unit and highly dependent unit.
Security personnel responsible for the safety of campus premises, personnel and property across all entry points and buildings.
Dy. Security Officer / Asst. Security Officer / Sr. Security Inspector
Secures premises and personnel by patrolling property; monitoring surveillance equipment; inspecting buildings, equipment, and access points; permitting entry. Obtains help by sounding alarms when required.
Security Inspector
Under the overall command of the Chief of Safety and Security Service, the Security Inspector reports directly to the Deputy Security Officer, Assistant Security Officer and the Security Service.
Electronic Data Processing staff responsible for departmental computer facility administration and system support across the Institute.
Technical Superintendent (Systems)
Assisting lab classes and overseeing the administration of computer systems within the departmental computing facility.
Junior Technical Superintendent (Systems)
Departmental computer facility system administration as a group member, supporting overall EDP operations.
Senior Technician (Systems)
Departmental computer facility system administration, maintaining and supporting the computing infrastructure for the department.
Junior Technician (Systems)
Departmental computer facility system administration at entry level, assisting in day-to-day operations of computing resources.
Physical education staff leading and instructing fitness and sports activities for faculty, staff and students of IIT Madras.
Physical Training Instructor Gr. I / Physical Training Instructor
Leads, instructs and motivates faculty, staff and student groups in exercise activities, strength training and stretching. Works with people of all ages and skill levels. Gives alternative exercises for different fitness and skill levels. Explains and enforces safety rules and regulations on sports, recreational activities and the use of exercise equipment.
Support staff responsible for cleanliness, stocking, laboratory assistance and general upkeep across all Institute facilities.
Office / Lab Assistant
Receives and processes samples; prepares samples for testing using laboratory equipment; performs laboratory testing including pH and bacterial culturing; maintains accurate laboratory records; labels and distributes specimens; performs quality control; cleans and maintains work area and all lab equipment and supplies.
Senior Attendant / Attendant (SS)
Works in specific areas in the Institute to keep them clean, stocked, and to keep faculty, staff and students comfortable. Responsible for cleaning rooms, keeping food or materials stocked, and ensuring everyone has what they need.
Attendant / Junior Attendant
Works in specific areas in the Institute to keep them clean, stocked, and to keep faculty, staff and students comfortable. Cleans rooms, keeps food or materials stocked, and makes sure everyone has drinks and snacks as required.
Transport staff responsible for the safe operation and maintenance of Institute vehicles and transportation of authorised personnel.
Chief Driver (SS)
Responsible for managing the execution, direction and coordination of all transportation matters within the organisation — managing budgets, organising schedules and routes, ensuring vehicles are safe and meet legal requirements, and making sure drivers are aware of their duties.
Senior Driver / Driver (SG) / Driver
Drives vehicles assigned by IIT Madras for transportation of authorised personnel. Ensures the vehicle is in good running condition through minor repairs, arranging major repairs, timely oil changes, and checking tyres, brakes and water levels. Meets official and high-ranking personnel at the airport and facilitates formalities as required.
Canteen staff responsible for the preparation and delivery of quality meals to faculty, staff and students of IIT Madras.
Chief Cook
Prepares innovative recipes to delight customers, visitors and guests. Prepares culinary dishes and meals as per orders requested by servers. Monitors and supports other cooking staff in preparing culinary dishes and meals.
Horticultural staff responsible for the upkeep, planting and maintenance of the green campus landscape of IIT Madras.
Horticulture Assistant
Prepares seed beds; transfers plants to containers; moves container plants around the work site; tills the soil and unloads shipments of packaged soil and other gardening products.