Leave Details

Personal work, etc. Generally, one need not provide a reason for availing of casual leave.

• 8 working days per calendar year.
• Normally availed for a maximum of 5 days continuously, except under special circumstances.

Apply through workflow > Human Resources > Leave & Vacation > Casual Leave. Advance sanction is expected; post-facto application allowed in unforeseen circumstances. Approved by HoD.

• Sundays, public holidays, restricted holidays & weekly offs may be prefixed or suffixed.
• Employees joining mid-year get CL on a proportional basis. Can be availed for half a day.
• Cannot be combined with any other leave, except vacation.
• Unused casual leave lapses on December 31 each year; cannot be carried forward.

• National/International conferences within India/Abroad to present paper or chair a session
• Committee meetings (not treated as on duty)
• PhD Viva
• Academic activities

15 working days per year.

Apply through workflow > Human Resources > Leave and Vacation > Leave Application. Approved by AR/DR Admin.

If a travel claim is required, apply under the Travel Task on the workflow instead.

Visit in connection with consultancy, sponsored research, etc. related to projects.

• 6 working days per month during the semester.
• 15 calendar days during winter or 30 calendar days during summer (accumulated from winter).

Apply through the Travel Task on the workflow. Approved by Dean Faculty.

• Can be accumulated to a maximum of 30 days.
• Accumulated leave can be availed during vacation period.

• To present a paper/poster or chair a session in national/international conferences within India/Abroad (CPDA)
• Serve on committees/evaluation of specific academic research activities at the instance of MHRD/AICTE, with or without Institute finance

Duration of the Conference plus up to a maximum of two days, subject to a maximum of six working days per year.

Apply through the Travel Task in case of claims. Else, through Human Resource > Leave and Vacation > Leave Application.

• Holidays can be prefixed or suffixed.
• For details related to CPDA, visit CPDA

For representing the Institute to serve on committees/evaluation of specific research activities at the instance of MHRD/AICTE, with or without Institute finance.

As sanctioned by the Director.

Apply through the Travel Task in case of claims. Else, through Human Resource > Leave and Vacation > Leave Application.

• Holidays can be prefixed or suffixed.
• TA/DA may be claimed as per Institute norms.

Personal grounds.

• Can be availed up to a max of 180 days at a stretch.
• Can be accumulated up to 300 days only.
• Can be combined with any leave except Casual Leave; intervening holidays treated as EL.

Apply through workflow > Human Resources > Leave and Vacation > Leave Application. Approval by HoD > AR/DR.

• Faculty receive advance credit of 15 days EL in January and July; EL also accrues from unused vacation (1/3 credited on July 1).
• Unused EL encashed only at retirement; up to 10 days per LTC with a lifetime cap of 60 days.
• If the 300-day cap is reached, vacation-credited leave must be used within the same academic year or it lapses.

Medical grounds / private affairs.

10 days credit for every six months of service.

Apply through workflow > Human Resources > Leave and Vacation > Leave Application. Approval by HoD > AR/DR.

20 days credited for each year of completed service.

Medical grounds.

Based on medical certificate.

Apply through workflow > Human Resources > Leave and Vacation > Leave Application. Approval by HoD > AR/DR. If it exceeds 15 days, approval by Dean Faculty is required.

Twice the amount of commuted leave granted will be debited against HPL.

Maternity / Miscarriage.

Maternity: 180 days
Miscarriage: 42 days

Apply through workflow > Human Resources > Leave and Vacation > Leave Application. Approval by HoD > AR/DR > Dean (Faculty). Apply with medical certificate indicating tentative dates.

• Female employees with fewer than two surviving children are entitled to full-pay maternity leave up to 180 days per instance.
• Additional leave (commuted up to 60 days + leave not due) may be granted in continuation, combined maximum of two years.
• Can be combined with any other leave except Casual Leave.
• Not to be debited in the leave account; medical certificate required.

Paternity.

15 days.

Apply through workflow > Human Resources > Leave and Vacation > Leave Application. Approval by HoD > AR/DR.

• 15 days during wife's confinement — up to 15 days before, or up to six months from the date of delivery (including weekends & holidays).
• 15 days from the date of valid adoption of a child.
• Leave not availed within this period shall be treated as lapsed.

Child Care.

• 730 days during entire service, until the second surviving child reaches 18 years of age.
• Minimum application period: 5 days.

Apply through workflow > Human Resources > Leave and Vacation > Leave Application. Approval by HoD > AR/DR > Dean (Faculty).

• Not more than three spells per calendar year (up to six for single female employees).
• 100% salary for first 365 days; 80% salary for next 365 days.
• May also be availed by single male parents including unmarried, widowed, or divorced employees.
• Not to be debited in the leave account.

Annual vacation (winter & summer).

Maximum 60 days per year (winter and summer combined). Can be suffixed/prefixed with holidays, EL, or HPL.

Apply through workflow > Human Resources > Leave and Vacation > Leave Application. Approval by HoD > AR/DR. Faculty may avail advance credit of EL/HPL per balance shown in workflow.

• Excess vacation availed is regulated as leave at credit (EL).
• Working during vacation is credited as EL (1 EL = 2 working days).
• Newly joined faculty may avail vacation at the rate of 2 days per 12 days of service in the academic year.
• One-third of unused vacation is converted into EL and credited on July 1 of the subsequent academic year.

Temporary research/academic assignments in other universities or research institutions, availing fellowships, writing a book, etc.

• Requires 3 years of continuous service to be eligible.
• 2 months sabbatical per year of continuous service (3 years = 6 months eligible).
• Not less than 4 months or more than 1 year at a time, including vacation.
• Board may grant up to 60 days leave (sabbatical < 6 months) or 120 days (sabbatical > 6 months).

Submit applications through HoD > Admin. Department must confirm academic programs remain unaffected. Faculty must arrange management of ongoing projects. Maximum 15% of sanctioned faculty strength eligible at a time (not applicable to faculty aged 53 or above).

• Faculty must furnish a Bond to serve the Institute for one year on return.
• Cooling-off periods before a subsequent sabbatical:
  • 4 months sabbatical — 1 year
  • 4–8 months — 2 years
  • 8–12 months — 3 years

• Regular appointment
• Carrying out research at higher levels in R&D organisations, universities, etc.
• Availing research fellowships, higher studies & other similar activities
• Startups (through IITMIC) for a maximum of 12 months

4 years during entire service & limited to 2 years on a single occasion.

Applications must be submitted through HoD > Admin. Form to be filled & signed by all approving authorities as per the prescribed form.

• EOL credited at the rate of one year for every five years of qualified service.
• Minimum period of 6 months per occasion.
• Minimum service requirement: 5 years (3 years on a case-to-case basis).